Collaborating and Sharing Videos with Your Team

Bring your team into the work: share responses and draft videos for feedback, discuss them in comments, and get notified when something needs your attention.

In this article:

Share a response or draft video

Sharing a response or a draft works like sharing a Google Doc: the people you share with get an email with a link straight to it.

  1. Click the Share icon on the response or video card, or open it and click Share.
  2. Add up to 5 people at once, by name if they're already on your team or by email address if they aren't.
  3. Add an optional message, then click Share Response or Share Draft Video.

The draft video Share window with two colleagues added and an optional message filled in above the 'Share Draft Video' button

Sharing with someone new. Responses and drafts are only visible to people in your workspace. When you share with an email address that isn't on your team yet, that person joins your workspace as a Reviewer, so they can open what you sent. If your plan's reviewer limit is reached, they can't be added until an admin frees up a seat or upgrades. See User Roles and Permissions.

Everyone you share with automatically follows the item, so they'll hear about new comments on it.

Share a published video

Published videos can go anywhere. From a published video's Share window you can email it to anyone, with or without a Vocal Video login, copy its public link, copy a linked thumbnail to paste into your own emails, embed it, or post it to social media. How to Share and Embed Videos covers each option.

The Share window for a published video, open on the Email tab, with 'Copy Link' and 'Share Video' buttons and Embed, Copy Thumbnail and Social tabs

💡 Note: A published video set to Private shares like a draft: only people in your workspace can watch it, and new people you share with join as Reviewers.

Comment and @-mention teammates

Keep feedback next to the thing it's about. You can comment on responses, draft videos and published videos. Type @ and a teammate's name to mention them, and they'll get a notification.

In the editor, a comment is pinned to the scene and moment you're on, so "tighten this pause" points to the exact spot that needs it.

A published video's page with the Comments panel open, showing comments that @-mention colleagues and an 'Add Comment' box

Stay in the loop

  • Follow a video or response to be notified of every new comment on it. Click Follow on its page; the button changes to Following, and you can click it again to stop. You automatically follow anything you comment on, are @-mentioned in, or have shared with you.
  • Get notified of a collector's new responses, even one a teammate set up. Open the collector, click the bell next to its name, and turn on Notify me when responses are received. You'll get an email for each new response.

Your Notifications page

Click the bell at the top of the app to see every mention and every new comment on things you follow. Use the Unread tab to see what's new, and Mark all as read when you've caught up. To choose which notifications you also get by email, see Managing Notifications.

The Notifications page listing comments and mentions from teammates, with All and Unread tabs and a 'Mark all as read' button

Who can do what

  • Reviewers can view, share and comment on videos and collector responses, but can't edit, publish or download.
  • Editors can also edit, publish and download videos, and create and edit collectors and galleries.
  • Admins can do everything, including managing users, billing and brand kits.

For the full breakdown, see User Roles and Permissions: Admins, Editors, and Reviewers.

For more information see:

Still need help? Contact Support at support@vocalvideo.com