How to Automatically Upload Video Responses to Google Drive

Looking for our guide on uploading Published Videos to Google Drive with Zapier? Click here.

Looking for our guide on integrating Slack with Google Drive? Click here. 

Why upload raw responses into a Google Drive?

• You’re receiving tons of Video Responses to your Video Collectors - too many to keep track of.
• You’re not planning to edit your Video Responses with music, subtitles, and the whole shebang.
• You’re using the video responses for candidate screening or another internal reason.

Zapier allows users to integrate the web applications they use and automate workflows. It’s free to create an account and integrate with Vocal Video. If you have a paid subscription, your account comes with an API key. 

You will find your API key on your profile page accessible from the Settings area of the application (must be logged in to access the link). Copy it for use in Zapier. This is your private key, so keep it a secret!

Make sure you have a Zapier account ready to go. From your dashboard, start creating a new workflow. Workflow is a fancy name for a repeated pattern of activity. 

Connect Vocal Video with Google Drive. Select when New Reply happens, it will Upload File into Google Drive.

Just a preview of the next steps to come! Let’s get started.

First, make sure your Vocal Video account is connected to your Zapier account. You may have to log in again here to enable the connection.

Next, connect your Google Drive account. If you want your video to automatically upload into multiple Google drive accounts or folders, you can repeat this step later. 

Select the folder that you want your videos to automatically be uploaded into. If you haven’t already created a folder, you can open up a new tab and create a folder in Google Drive.

The next few steps are important because they are the instructions for the workflow. 

For File, select Clip Media File URL. If you select anything else, this will not work. 

For Convert to Document? select False.

For File Name, select Name. This will organize the files by the name of the respondent. 

For File Extension, type .zip. That’s because if you have four questions in your collector, the responses come in four different videos. They are automatically zipped for efficient file transfer. 

Next, test out the Zap. Have another tab open with your Google Drive so you can see the file upload automatically. Typically, this only happens with your latest response from your newest Video Collector. 

Take a peek at your Google Drive! Is it in there? Is it an .zip file? Can you download that .zip file onto your computer and open its contents effectively?

If so, it’s looking good! If not, you might have messed up the previous step.

If your files saved correctly, you’re ready to review your Zap. 

Hooray! I hope that Zapier Integration makes your life a little easier, especially if you receive a large volume of video responses.

Frequently asked questions about Zapier integration

Will this upload all my old video responses?

There is no way to bulk download all your older videos onto Google Drive, except for manually if you are on a paid subscription plan. However, once you’ve created a Zap, all new Video Responses from now on will automatically save into your Google Drive.

Why are my files showing up in my Google Drive as .txt files?

You might have made a mistake by leaving the File Extension area blank. Make sure you have .zip as File Extension. Also, if you select anything other than Video File Location for File, it may also auto populate as a .txt file. 

Can I see a history of all the videos I’ve automatically sent over to Google Drive?

Zapier does not have that function so unless you have Google Drive notifications set up, you won’t get notifications. There is also no dashboard that displays your Zap history. You’ll have to track it yourself. 

How do I upload all my Published Videos?

Read here for the guide on how to Automatically Upload Published Videos to Google Drive with Zapier.

Help! I’m getting confused between my Published Videos and Uploaded Responses. 

Zapier automatically names your Zaps Vocal Video -> Google Drive. This can be confusing if you’re using Zapier for multiple Vocal Video zaps. Because of this, you can go into each Zap to rename the workflow.

Now, instead of a list containing multiple zaps with the same name, it’s easier to identify.